Printable Class Party Checklist

Planning classroom fun doesn’t have to be chaotic. With SignUp, organizing volunteers, gathering supplies, and rallying parent helpers is a total breeze from the first bell to the last. Snag our free printable Class Party Planning Checklist below — perfect for any celebration, any season, all school year long. Just click, print, and turn party prep into pure easy-peasy magic! 🪄

Recommended Supplies:

• Free printable "Classroom Party Planning Checklist" (2 pages)
• Standard-sized printer paper

Before the Party 

- Ask teacher for start/end times
- What will party activities does the teacher want?
     - Craft?
     - Book?
     - Game?
     -  Song
     - Snack
 
- What simple decorations do you want?
     - Colorful Tablecloth
     - Balloons

- Alert parents bringing food about:

     - School snack guidelines (store-bought, no candy, nut-free, etc.)
     - Student food allergies

- Package crafts into small group kits and check with teacher if supplies like glue and scissors are needed
-  Will there be party prizes (stickers, pencils, etc.)
- Package clean-up supplies (paper towels, table wipes, trash bags.)
- Tell parents where to park and how to check in to the school.

At the Party

- Arrive 15 minutes early to find parking and set up. Pro Tip: Bring supplies in a wagon or roller cart
- Remind parent helpers to set phones to silent.
- Designate a parent to take photos.
- Divide room into activity stations (craft, story, snack, etc.)
- Set silent phone alarms to remind you to rotate stations so all kids try every station.
- Have FUN and don't sweat the small stuff the Kids will LOVE this special day!
- End on time and clean up.

After the Party

- Thank parent volunteers (using SignUp.)
- Share photos with teacher and parents.
- Celebrate a job well done!

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Class Party Planning Center

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About the Author & Designer

   

Tara McAdams

Digital Marketing Manager, Content Strategist & Creator

Tara leads content strategy at SignUp and creates a variety of resources on a wide range of topics – including lifestyle trends, prep for holidays, volunteer management, and event planning. More about Tara →