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Parent-Teacher Conference SignUps: Quick Start Guide for Teachers

Thanks for planning your upcoming conference schedule with SignUp! This Quick Start Guide will answer the most common questions teachers and parents have about signing up for their appointment(s), making edits and manual assignments, and seeing who’s coming when on conference day. Click on any question listed below to jump to the answer. 

We wish you the smoothest and best-attended conference season ever!

~ Team SignUp

teacher's desk with books, eye glasses, an apple, and a clock


Section 1: Common Teacher Questions

Section 2: Common Parent Questions

Note: If you’re listed as the Organizer or Assistant Organizer on multiple SignUps, you will be receiving a large volume of email from mail@signup.com. Consider making a rule/filter in your email program to forward these notifications into a separate folder.  


Section 1: Common Teacher Questions

How do I invite parents to sign up?

Teachers have many options for inviting parents, including direct email invitation, sharing an invitation link via other channels (like a school newsletter or social media), or posting on Remind. To access all invitation options:

1. Login and go to the Dashboard tab/My SignUps area and find your conference SignUp.

2. Click on the SignUp Title to open the SignUp’s Organizer view.

3. Click on the Invite tab.

4. Choose the desired invitation method. Also see Tour of My SignUps Invite tab .

5. Click “Back to My SignUps” at the top of the page when done to return to your Dashboard.


Meeting information will be included automatically in confirmation and reminder email messages.

1. Login and go to the Dashboard tab/My SignUps area and find your conference SignUp.

2. Click on the SignUp Title to open the SignUp’s Organizer view.

3. To add the SAME link for everyone:

a. Click on the Details Tab

b. Paste the meeting link in the Location field and then click on the blue “Update” button at the bottom of the page to save your changes. 

4. To give each parent a UNIQUE meeting link or a special message:

a. Click on the Spots Tab / List View.

b. Expand the arrow down to show all conference appointments, click the 3-dot (...) pull-down menu, and select Edit.

c. Paste the meeting link in the Extra Details section at the bottom of the screen and press Save.

d. Repeat for each parent’s meeting.

5. Click “Back to My SignUps” at the top of the page when done to return to your Dashboard.


How can I make a manual appointment assignment for a parent? 

1. Login and go to the Dashboard tab/My SignUps area and find your conference SignUp.

2. Click on the SignUp Title to open the SignUp’s Organizer view.

3. Click on the Spots Tab / List View.

4. Expand the arrow down to show all conference appointments, click the 3-dot (...) pull-down menu, and select  Assign. Enter the parent’s information and press Save. 

5. Repeat for each parent’s assignment.

6. Click “Back to My SignUps” at the top of the page when done to return to your Dashboard.

See Also: Making Assignments for Parents Sharing an Email Address (including making assignments for parents with multiple children).


How can I see and make edits to my appointment schedule? 

1. Login and go to the Dashboard tab/My SignUps area and find your conference SignUp.

2. Click on the SignUp Title to open the SignUp’s Organizer view. 

  • Click on the Details Tab to edit your SignUp Title, Welcome Message or Custom Participant Questions. 

  • Click on the Spots Tab to edit your appointment dates and times. 

  • Click on the Settings Tab to edit your page image, background theme and/or your notification settings.  

  • For a complete review of your Organizer views and editing options, please click here.


How can I see my schedule of parent meeting times? 

1. Login and go to the Dashboard tab/My SignUps area and find your conference SignUp.

2. Click on the SignUp Title to open the SignUp’s Organizer view.

3. Click on the Reports Tab 

  • The Interactive report can show all fields (Comments & Custom Participant Questions) and can be bookmarked in your browser for quick access. 
  • The Who’s Coming report can show who’s coming and any message in the Comment field. 
  • The Check-in Sheet report has an option to include Custom Participant Questions, including Student Name in comments. Check this box.

NOTE: We will automatically send all Organizers a summary email each Friday, listing assignments for the week ahead. The Primary Organizer may also authorize Electronic Participant Check-in via the My Tools tab for a quick-access parent list on smartphone.


How do I help parents find their meeting times? 

1. Please login to SignUp.com and clic the blue Magnifying Glass icon in the menu (at the top of the site on a computer, and on your Dashboard / My SignUps view on a smartphone.)

2. Enter the Parent's Name or Email address.

3. Any SignUps the parent has been invited to where you are the Primary or Assistant Organizer will be listed. Click on the SignUp Title to see a list of any upcoming appointments.

4. On the Participant Details screen, click the send links icon to email the parent a summary of their upcoming appointments automatically. You also have the option to email, call, or text (SMS) the parent from this screen on smartphone.


Section 2: Common Parent Questions

How do I sign up for a conference appointment? 

1. Give the parent the Shareable Conference SignUp URL provided in your Conference Information email (from mail@signup.com).  A CaSe SenSitiVe invitation link will look like this: https://signup.com/go/_______ with 7 characters after/go/.

2. Invite the parent directly following the instructions in Section 1 above.


How do I change or cancel my appointment? 

Parents may quickly change or cancel their own appointments. Please share this help article: How do I make changes to my spots or cancel my shift or appointment? (for Participants). If you want to do it for them:

1. Login and go to the Dashboard tab/My SignUps area and find your conference SignUp.

2. Click on the SignUp Title to open the SignUp’s Organizer view. 

3. Click on the Participants Tab to find the parent's name listed.  

4. Click on the Parent's Name to open a list of assignments and delete the one they no longer want.  

5. To add a new assignment, see Section 1 Question 3 above ("How can I make a manual assignment for a parent?").  

6. Click "Back to my SignUps" at the top of the page when done to return to your Dashboard.


When is my conference appointment and how do I join? 

There are several options for getting a parent this information: 

1. Ask the parent to: 

  1. Search for their confirmation or reminder email from mail@signup.com  OR

  2. Go to SignUp.com (logged OUT) and click “Find My SignUp” in the menu. Enter their email address and they will be sent a summary of all their appointments including any listed online meeting links and details.

2. Send assignments to Parents: 

  1. Please login to SignUp.com and click the blue Magnifying Glass icon in the menu (at the top of the site on a computer and on your Dashboard/ My SignUps view on a smartphone).

  2. Enter the Parent's Name or Email address.

  3. Any SignUps the parent has been invited to where you are the Primary or Assistant Organizer will be listed. Click on the SignUp Title to see a list of any upcoming appointments. 

  4. On the Participant Details screen, click the send links icon to email the parent a summary of their upcoming appointments automatically. You also have the option to email, call, or text (SMS) the parent from this screen (on smartphone).


Don’t see the question you’re looking for listed? You may:

Thanks for all you do for ALL the Students and Families!

About the Author

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Diana Schlott

Customer Champion & Content Creator

Diana is a SignUp co-founder and content creator of how-to user guides, YouTube videos, and Idea Center content on fundraising, mentoring, and business management. More about Diana →