Halloween Class Party Checklist for Room Parents

Calling all class party MVPs! If you're rocking the room parent role this year, you’ve just found your Halloween headquarters. From spooky snacks to crafty chaos and pumpkin-perfect decorations, we’ve brewed up a complete Halloween Class Party Checklist to help you plan a stress-free celebration everyone will boo-st about. 👻

Use our checklist to stay on track with party prep, classroom guidelines, and volunteer coordination. Whether you’re rounding up snacks, organizing Halloween games, or setting the vibe with festive décor, SignUp makes it easy to manage all the details – and rally your parent crew.

📝 Don’t miss the FREE downloadable checklist at the bottom – just click, print, and party on!

🧙‍♀️ Bonus: Use SignUp to organize your Halloween classroom party in minutes – from party supplies to party helpers.

Before the Party

1. Ask the teacher for start and end times.

2. Find out what party activities the teacher has in mind. (Get fun and fresh ideas for Halloween party games here!)

     - Crafts? (Pro Tip: Package crafts into small group kits and check with the teacher on specific supplies needed.)

     - Book?

     - Game?

     - Song?

3. Decide on the decorations that you want.

     - Halloween Tablecloth?

     - Balloons?

     - Halloween-themed garland?

4. Determine what other supplies are needed for the party.

     - Party prizes? (stickers, pencils, etc.)

     - Plates & Napkins?

     - Clean-up supplies? (paper towels, trash bags, table wipes, etc.)

5. Provide directions to parents bringing food regarding:

     - School snack guidelines (store-bought, no candy, nut-free, etc.)

     - Student food allergies (Pro Tip: suggest that parents use meal tags like these to avoid any allergy-related incidents)

6. Share other important information with parents like:

     - Where to park

     - How to check in at the school

(Pro Tip: You can add this info to your personal message when sending parents party invitations via SignUp!)

7. Use Signup to organize the party.

     - Easily set up your SignUp to request the needed party supplies and parent volunteers

     - Send party invitations to all parents

     - Get notified as parents sign up to participate (and view a full participants list at any time)

     - Don't worry about sending out reminders because SignUp does it for you automatically

At the Party

- Arrive 15 minutes early to find parking and set up (Pro Tip: Bring a wagon or cart to make transport of supplies easier.)
- Remind parent helpers to set phones to silent.
- Designate a parent to take photos.
- Divide the room into activity stations (craft, story, snack, etc.)
- Set silent phone alarms as reminders to rotate stations so that all kids try every station.
- Have FUN and don't sweat the small stuff – the Kids will LOVE this special day!
- End on time and don't forget to clean up so the teacher doesn't have to do it.

After the Party

- Thank parent volunteers (using SignUp.com)
- Share photos with teacher and parents
- Celebrate a job well done!

Click Either Image Below to View the Corresponding PDF File:

(2 pages in each checklist)

SignUp is here to help you organize a BOO-tiful Halloween party 👻 – find a candy bucket-full of Halloween-specific party ideas in our Halloween Planning Center!  

About the Author & Designer

   

Tara McAdams

Digital Marketing Manager, Content Strategist & Creator

Tara leads content strategy at SignUp and creates a variety of resources on a wide range of topics – including lifestyle trends, parent tips, prep for holidays, volunteer management, and event planning. More about Tara →