Bridal Shower or Wedding Shower Planning Checklist
Host a "Knot-To-Be Missed" Event
Planning a wedding shower or bridal shower can be a delightful and joyous occasion, but it also requires some serious organization! Whether you're a seasoned party planner or a first-time host, having a trusty checklist can make all the difference. So, we've whipped up the ultimate shower checklist – from picking the perfect theme to planning games that get everyone giggling, we've got you covered. (Download or print the checklist below!)
The bridal shower is designed for just you and the girls while the wedding shower is a co-ed party where the bride and groom both get showered with gifts and love. If you're a bride who loves to party and celebrate, why not do both?!
8-12 Weeks Before the Shower
Consult with the Bride
- Discuss preferences for the date, theme, and guest list.
- Decide on the type of shower (traditional, co-ed, virtual, etc.).
Set the Date
- Choose a date that works for the bride and key guests.
- Confirm with important attendees.
Determine the Budget
- Set a budget and determine who will contribute.
- Allocate funds for venue, food, decorations, and other expenses.
Select a Theme
- Choose a theme that reflects the bride's interests or wedding style.
- Plan decorations, invitations, and activities around the theme.
6-8 Weeks Before the Shower
Create the Guest List
- Get a list of guests from the bride.
- Include close friends, family members, and bridesmaids.
Choose a Venue
- Decide if the shower will be held at someone's home, a rented venue, or a restaurant.
- Book the venue, if necessary – check out our fave venue finders here!
Send Invitations
- Design and order invitations – use SignUp to send simple invites or use one of our fave official party invitation websites.
- Send out invitations via mail or email.
4-6 Weeks Before the Shower
Plan the Menu
- Decide on the type of food (appetizers, lunch, dessert).
- Consider dietary restrictions and preferences of guests.
- Order catering, or plan homemade dishes and use a Potluck-Style SignUp to enlist helpers in preparing them.
Organize Activities and Games
- Choose fun and engaging bridal shower games like these .
- Prepare materials needed for games (e.g., prizes, scorecards).
Order Decorations
- Purchase or DIY decorations that fit the theme.
- Plan table settings, centerpieces, and other decor elements.
Arrange for Favors
- Choose and order bridal shower favors for guests.
- Consider personalized or DIY favor options.
2-4 Weeks Before the Shower
Touch Base with Vendors and Party Helpers
- Confirm orders with caterers, bakers, and other vendors… or let SignUp do the reminding for you, if you opted to recruit helpers from your inner circle!
- Arrange for delivery or pickup of food, cake, and other items.
Prepare a Timeline
- Create a schedule for the day of the shower.
- Plan the order of events (e.g., welcome, games, gifts, food).
Plan the Gift Area
- Set up a designated area for guests to place gifts.
- Provide a gift log for tracking who gave what.
1 Week Before the Shower
Confirm RSVPs
- Follow up with guests who haven’t responded.
- Finalize the guest count.
Finalize Details
- Confirm all details with vendors and co-hosts.
- Prepare any last-minute decorations or favors.
Prepare an Emergency Kit
- Include items like antiseptic wipes, a cold compress, and bandages
Day Before the Shower
Decorate the Venue
- Set up decorations and arrange furniture as needed.
- Prepare the table settings and any themed décor.
Prepare Food and Drinks
- Make any dishes that can be prepared in advance.
- Ensure drinks are chilled and ready to serve.
Day of the Shower
Final Touches
- Set up the food and drink stations.
- Arrange flowers and any last-minute decorations.
Welcome Guests
- Greet guests as they arrive.
- Ensure everyone knows where to place gifts and find refreshments.
Facilitate Activities
- Lead games and activities according to the timeline.
- Encourage guests to participate and have fun.
Manage Gift Opening
- Help the bride keep track of gifts and who they are from.
- Ensure someone takes notes for thank-you cards.
Thank Guests
- Thank everyone for coming as they leave.
- Hand out favors as a token of appreciation.
After the Shower
Clean Up
- Tidy up the venue.
- Return any rented items.
Follow Up
- Send a thank-you note to guests who attended.
- Assist the bride with thank-you cards if needed.
With this comprehensive checklist in hand, you're all set to host a bridal or wedding shower that will be remembered for years to come. Gather your creativity, rally your helpers (use SignUp to coordinate!), and dive into the fun of planning a shower that's filled with laughter, love, and lasting memories. Here's to celebrating the bride-to-be and creating a beautiful, unforgettable day!
PRINTABLE CHECKLIST
Click on the image below for a PDF checklist that you can save to a device or print. (Two versions are available – simply choose which pages you want to use!)
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About the Author
Carlyn Morris
Content Contributor
Carlyn is a lifestyle writer for SignUp’s Idea Center, covering travel, special events, and modern-day tips for everyday living. More about Carlyn →
